THIS
FORM SHOULD BE USED WHEN ORDERING GOODS/SERVICE FROM OFF CAMPUS SUPPLIERS.
Refer to the ON-CAMPUS REQUISITION FOR UNL SUPPLIERS OF GOODS/SERVICES
for purchases of goods/services from on-campus vendors.
INSTRUCTIONS FOR PURCHASE REQUISITION
1. SAP has an optional field to assist in keeping track of purchases by
a tracking number. This is a free format field (limit is 10 characters
- alphanumeric) that allows end users to track and monitor transactions.
If this field is used it is important that the paper-based end user keep
track of these numbers. Paper-based users could use the tracking number
when calling purchasing with questions. In a large department/business
center where many people may still fill out a form to submit to an on-line
user this tracking may help.
2. Fill in vendor name and address
3. Provide vendor name and address
4. Fill in required delivery date (Month/Date/Year)
5. Fill in Short description, quantity, unit price and total price
6. Fill in G/L Account Code for all purchases. These account codes are
available through SLUGO in the same location as the forms. There are files
for expenses, revenues and transfers.
7. Fill in Cost Center/WBS element number
8. Complete all fields in the bottom section, including approval signature(s)
if required.
NOTES
Routing
Instructions: When the requisition is fully completed (strongly encourage
to have form typed or computer generated) forward to Purchasing Offices,
Food Stores, I/S Computer Sales, or appropriate Buyer via U.S. Mail,
Campus Mail, fax, hand carry, etc.
If goods/services
are required from other internal providers (Maintenance, Telecommunications,
Printing and Copy Services, Transportation Services, Mail & Distribution
Services, Moving Services, etc.) use current process/procedures (requisition,
e-mail, fax, etc). however, request must include new cost object coding,
G/L Account, delivery/service requested address, etc.
Paper-based
users may continue to use old requisition forms, however, you must use
the new cost object coding, G/L Accounts, delivery addresses, etc.
UNL POLICY/PROCEDURE INFORMATION
If a transaction
is less than $1500.00, only a departmental contact name (requestor)
and phone number is needed prior to sending to purchasing.
If a transaction
is over $1500.00, a departmental signature is required prior
to sending to Purchasing
Confirming
Purchase Orders are no longer available starting July 1, 1999. In the
case of an emergency provide Purchasing/Buyer with a copy of the completed
requsition (fax or hand carry) so transaction can be inputed into the
SAP system. Once the system has assigned a purchase order number the
information can be faxed, hand carried or called to a vendor.
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